How to Run a Meeting

1. Have a purpose for holding the meeting.
2. Identify your specific objectives.
3. Have an enthusiastic attitude.
4. Arrange the room so everyone can be seen and heard.
5. Develop an introduction which includes:
   • statement of objectives
   • roles and responsibilities of participants
   • introduce special guests, new members, etc.
   • opening questions to start discussion
6. Develop and follow an agenda which includes:
   • minutes of the previous meeting
   • standing and special committee reports
   • new and old business reports
   • announcements/correspondence
7. Encourage all members to participate
   • always call individuals by name
   • redirect questions to the group
8. Be conscious of time.
9. Maintain control of the meeting.
10. Final four steps of the meeting:
    • review all important decisions made
    • restate all assignments and completion dates
    • set a time and place for the next meeting
    • thank participants for attendance and participation