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Director of Admissions and Academic Advising

Official Job Description

Director of Admissions and Academic Advising

Supervised by: Dean of Student Services

Department: Admissions and Academic Advising

Grade: M

Category: Administrator

Status: Exempt

Function of the Job

Develop and implement goals, procedures, and controls for the Admissions and Academic Advising department. Develop, plan, and implement various strategies to attract students to the College.

Duties and Responsibilities

  1. Manage day-to-day operations of the Admissions and Academic Advising department including supervision of personnel, train new staff, schedule required training, and administration of budgets.
  2. Coordinate professional conference attendance, and assist with university articulation meetings, State University Transfer Day, Private Illinois College Day, and the Major Fair.
  3. Coordinate with ITS concerning reporting needs for the Advising and Admissions department.
  4. Oversee updates for the admissions and advising website and other marketing materials for the department.
  5. Assist with coordination of student retention initiatives, and transfer and placement implementation.
  6. Provide necessary reports to college officials, outside agencies, and auditors.
  7. Oversee activities related to Dual Credit, Jump Start, and New Student Orientation.
  8. Enforce College policy related to student admissions and academic advising.
  9. Serve as Administrator on Duty on a rotating basis (3% tort).
  10. Serve as a member of the administrative team, including service on the administrative council and cooperate with all members of administration in addressing issues that relate to both student support services and the overall mission of the College.
  11. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

Essential Functions

1. Must support and understand the mission of the community college.
2. Must have strong communication (oral and written), interpersonal, and analytical skills.
3. Must have the ability to communicate effectively by phone and email on a daily basis.
4. Must have strong computer literacy skills.
5. Must be able to work with Microsoft Office products.
6. Must be able to provide oral/verbal presentations to students, faculty, staff and general public.
7. Must be able to use and read information stored on microfilm.
8. Must have the ability to work weekends and evenings as required.

Personal Interaction

Frequent and personal contact is made with all levels of College personnel, faculty, students, the general public, and outside organizations in relation to specific departmental duties and services.

Supervision Excercised

Administrative and functional supervision is exercised over designated Admissions and Academic Advising personnel.

Requirements

Master’s degree in related field with a minimum of five years of work experience in higher education or equivalent combination of education and experience required. Supervisory experience in an educational setting and experience with Banner preferred.

Revised: 4/30/2024

Tort Liability Statement:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)

This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

 

Employee Signature Supervisor Signature

 
Date Signed by Employee Date Signed by Supervisor