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Director of Financial Assistance

Official Job Description

Director of Financial Assistance

Supervised by: Dean of Student Services

Department: Financial Assistance

Grade: L

Category: Full-time Administrator

Status: Exempt

Function of the Job

Coordinates a comprehensive program of student financial aid and veteran's services.

Duties and Responsibilities

  1. Manage day-to-day operations of the financial assistance office.
  2. Plan, assign, and monitor accuracy of work for office staff.
  3. Prepare and disseminate information on financial aid programs for interested students, community, faculty, and staff.
  4. Provide guidance and counsel students who seek financial assistance for post-SVCC education.
  5. Administer a program of awarding financial aid awards and disbursements to students.
  6. Maintain comprehensive student financial aid records according to rules, regulatory legislation, and institutional requirements including notification to the business office of award recipients and amounts.
  7. Support and actively participate in the production and maintenance of student management software (BANNER Financial Aid Module) and student employment systems.
  8. Keep informed of revisions and legislative developments in state and national student aid programs.
  9. Develop and prepare proposals for student aid programs.
  10. Prepare fiscal reports on federal and state financial aid programs.
  11. Supervise and coordinate the College work-study and scholarship programs.
  12. Oversee the activities of veteran's services.
  13. Develop in cooperation with the supervisor, the annual goals and objectives.
  14. Prepare and submit to the supervisor requested information for annual, state, and federal audits.
  15. Initiate, develop and devise systems and procedures for improving workflow.
  16. Ensure that necessary upgrades to federal, state and institutional software are installed in a proper and timely manner.
  17. Administer, coordinate, and maintain records for the Sauk Scholar's Award programs.
  18. Develop the academic year budget; setting award dates and award maximums for certain programs.
  19. Develop comprehensive technical training materials for office use.
  20. Be familiar with FERPA/GLB and maintain confidentiality of all student records and files.
  21. Serve as a member of the administrative team, including service on the administrative council and cooperate with all members of administration in addressing issues that related to both student support services and the overall mission of the College.
  22. Serve as Administrator on Duty on a rotating basis (3% tort).
  23. Prepare and submit to the supervisor all reports required or requested by the College including operational plans.
  24. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

Essential Functions

  1. Must understand and support the mission of the community college.
  2. Must have strong communication (written and oral), interpersonal, and analytical skills.
  3. Must be able to work effectively in a team environment.
  4. Must be able to communicate effectively by phone and email on a daily basis.
  5. Must be able to work with Microsoft Office products.
  6. Must be able to work some evenings and weekends.

Personal Interaction

Frequent contact is made with all levels of College personnel, students, and outside organizations in relation to routine departmental services and duties and in providing appropriate assistance and information as requested.

Supervision Excercised

Administrative and functional supervision is exercised over designated support personnel and work-study students.

Requirements

Bachelor's degree in finance, accounting, or related field is required; master's degree is preferred. A minimum of two years of financial aid experience including administering institutional grants/scholarships or equivalent combination of education and experience required. Knowledge of financial aid programs and regulation required. Supervisory experience in an educational setting and experience with Banner preferred.

Revised: 2/19/2021

Tort Liability Statement:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)

This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

 

Employee Signature Supervisor Signature

 
Date Signed by Employee Date Signed by Supervisor