Registrar

Registrar

Supervised by: Dean of Student Services
Department: Student Services	Grade: J
Category: Full-time Professional-Technical	Status: Exempt

Function of the Job

The Registrar acts as a central communication resource for academic and policy information related to student records management. The Registrar is responsible for the maintenance and integrity of the academic records and oversee the graduation process.

Duties and Responsibilities

1. Organize and prepare for commencement, including rehearsal, preparation of commencement programs, and distribution of diplomas. Evaluate and certify graduates; order diplomas; prepare certificates, correspondence, and waivers.
2. Coordinate annual audits (i.e., ICCB and North Central).
3. Serve as a point of contact for issues pertaining to FERPA.
4. Provide necessary enrollment reports to college officials, outside agencies and auditors.
5. Manage issuance of official and unofficial transcripts, and enrollment verification information.
6. Responsible for class roster notifications to faculty, recording of deficiencies and final grades, and assisting in resolution of registration discrepancies.
7. Create, maintain and update procedure documentation manual as it relates to records.
8. Certify all athletic eligibility and track individual athletes throughout the school year.
9. Safeguard student information in accordance with relevant privacy laws, including the Family Educational Rights and Privacy Act (FERPA) and Student Right to Know.
10. Supervise the records analyst with review, evaluation, and processing of high school transcripts including entering ACT, SAT and college placement test scores into the BANNER system.
11. Build and maintain the academic terms in the Student Information System and maintain the Degree Works program. Assist with managing all updates to the student information system pertaining to students’ personal and academic data, such as registration, grades, grade changes, personal information and academic achievements.
12. Serve on curriculum committee.
13. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

Essential Functions

1. Must understand and support the mission of the community college.
2. Must be able to communicate effectively in person, by telephone, and electronically on a daily basis.
3. Must be able to provide and understand verbal/visual/e-mail orders and presentations from supervisor and to the general public.
4. Must be able to proficiently operate computers and software.
5. Must be able to operate basic office equipment.
6. Must be able to work in a team environment.
7. Some evening hours required.

Personal Interaction

Frequent contact is made with College personnel, faculty, students, and the general public in the routine performance of duties and departmental services.

Supervision Excercised

Administrative and functional supervision is exercised over designated College work studies and the Records Analyst.

Requirements

Bachelor’s degree and five (5) years of experience in a college setting or equivalent education and experience is required. The candidate must possess strong communication and customer service skills with the ability to listen and respond to inquiries with clear and concise directions. Functional experience with an enterprise resource planning (ERP) system, BANNER preferred.

Revised: 4/30/2024