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Title III Program Assistant

Official Job Description

Title III Program Assistant

Supervised by: Title III Project Director

Department: Title III Grant

Grade:

Category: Full-time Support (30 hours)

Status: Non-Exempt

Function of the Job

Perform office and administrative responsibilities for the Title III Grant Project Director and the program staff.

Duties and Responsibilities

  1. Assist Title III Grant Project Director in developing detailed reports, data entry/collection of information, and compiling data for compliance with the Title III Grant.
  2. Prepare correspondence, file maintenance, and record keeping.
  3. Assist Title III Grant Project Director in maintaining monthly budget records and review for accuracy.
  4. Order supplies and materials as needed.
  5. Assemble and disseminate project newsletter.
  6. Assist with the development of the Title III Grant website and keep updated.
  7. Participate in professional development activities as related to the Title III Grant.
  8. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

Essential Functions

  1. Must understand and support the mission of the community college.
  2. Must be able to work effectively in a team environment.
  3. Must be able to communicate effectively by phone and email on a daily basis.
  4. Must be able to work with Microsoft Office products.
  5. Must have strong skills in customer service and possess excellent verbal and written communication skills.

Personal Interaction

Frequent contact is made with all levels of College personnel, the general public, and outside organizations in relation to routine departmental services and duties and in providing appropriate assistance and information as requested.

Supervision Excercised

No supervision is required.

Requirements

Associate’s degree in Business or IS; three years of office experience; computer competency; communication skills; higher education experience is preferred.

Revised: 10/8/2019

Tort Liability Statement:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)

This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

 

Employee Signature Supervisor Signature

 
Date Signed by Employee Date Signed by Supervisor