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Documentation Guidelines

Documentation of disability is required of all students registering with Disability Support Services (DSS).  It is the responsibility of the student to provide information which verifies that the student's condition meets the definition of a disability as defined by applicable laws (i.e., Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and the ADA Amendments Act of 2008). Federal Law requires that requests for services for students with disabilities be considered on an individual, case-by-case basis.  Disability documentation is maintained by the DSS staff and is housed separately from academic records.

Sources of information used for determining appropriate and reasonable accommodations may include:  the student's self-report, direct observation and interaction with the student and / or documentation from qualified evaluators or professionals.

ADD/ADHD

  • A comprehensive diagnostic report from a licensed medical professional within the last three (3) years that must include:
    • DSM-5 (Diagnostic and Statistical Manual of Mental Disorders, Fifth Edition) diagnosis
    • Functional limitations
    • Current medications
    • Credentials of diagnostician
    • Date of last evaluation
  • Any past IEP, SOP or 504 documents if applicable

Deaf/Hard of Hearing

  • Copy of most recent audiogram from a licensed clinical professional that includes:
    • Diagnosis
    • Etiology, type and severity of hearing loss
    • Functional limitations
    • When applicable, include information regarding speech recognition and use and effectiveness of amplification devices
  • Any past IEP, SOP or 504 documents if applicable

Learning Disabilities

  • A comprehensive psycho-educational test battery using adult assessment norms such as the Wechsler's Adult Intelligence Scale (WAIS-III) or the Scholastic Abilities Test for Adults (SATA).
  • The written diagnostic report should include:
    • Clear diagnostic statement
    • The full diagnostic report including all standard and subtest scores
    • The credentials of the evaluator
    • Current functional limitations due to disability
    • Recommendations of the evaluator
  • Any past IEP, SOP or 504 documents if applicable

Medical Disability/Chronic Illness

  • Copy of report from a licensed medical professional that includes:
    • ICD-10-CM (International Classification of Diseases, Tenth Revision, Clinical Modification) Diagnosis
    • Functional limitations
    • Stability/fluctuation
    • Current medications
  • Any past IEP, SOP or 504 documents if applicable

Mobility Impairment

  • Written report from licensed medical professional to include:
    • Diagnosis
    • Functional limitation
    • Projected duration/fluctuation
    • Current medications
  • Any past IEP, SOP or 504 documents if applicable

Psychological/Psychiatric Disability

  • Written report from a licensed clinician (Psychiatrist, Psychologist, LCPC or LCSW) that must include:
    • DSM-5 (Diagnostic and Statistical Manual of Mental Disorders, Fifth Edition) diagnosis
    • Characteristics of diagnosis/level of severity
    • Functional limitations
    • Current medications
    • Projected duration
    • Stability or fluctuation
  • Any past IEP, SOP or 504 documents if applicable

Visual Impairment

  • Copy of most recent eye examination from licensed medical professional to include:
    • Diagnosis
    • Visual acuity for each eye
    • Functional limitation
    • Stability/fluctuation
  • Any past IEP, SOP or 504 documents if applicable