Human Resources Specialist

Human Resources Specialist

Supervised by: Director of Human Resources
Department: Human Resources	Grade: H
Category: Full-time Support	Status: Non-Exempt

Function of the Job

Perform highly responsible office and administrative duties for the Human Resources department.

Duties and Responsibilities

1. Serves as the front-line person for the Human Resources department.
2. Responsible for the hiring process including job postings, advertisements, correspondence, and closing positions for all administrators, professional-technical, support, non-credit instructors, student workers, and adjunct faculty.
3. Responsible for room setup, providing resumes, printing questions, and college and benefits overviews during the interview process.
4. Responsible for on-boarding paperwork of all new employees and student workers.
5. Responsible for employment verifications and Public Service Loan Forgiveness forms.
6. Responsible for bill processing and purchase order requests.
7. Responsible for FMLA’s and LOA’s including paperwork upon request, tracking, and ensuring the Business Office receives notification.
8. Serve as a member of a Sauk Valley Community College committee.
9. Assist with recognition events (Sauk Celebrates, Years of Service, and Retirement Ceremony) including correspondence, ordering gifts, room setup, and working the event.
10. Develop compliance training for screening committees.
11. Assist with research and implementation of an effective electronic onboarding system for new employees.
12. Responsible for the PeopleAdmin Applicant Tracking System.
13. Enroll employees in health insurance plans and work as a liaison between the health insurance providers and staff regarding health insurance claims. Assist with open enrollment for insurance plans.
14. Backup for ensuring tracking and compliance of required training (e.g. sexual harassment, Title IX, DCFS, etc.).
15. Perform office functions including correspondence, mail, preparation of reports, public relations, ordering supplies, appointment scheduling, room reservations, and maintenance of confidential information.
16. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

Essential Functions

1. Must understand and support the mission of the community college.
2. Must be able to handle discreet and sensitive issues and maintain confidentiality.
3. Must have strong skills in customer service and possess excellent verbal and written communication skills, including social media.
4. Must be able to work with Microsoft Office products.
5. Must be able to establish and maintain effective relationships with co-workers and other individuals.
6. Must be able to interpret rules, regulations, policies, and procedures.
7. Must be able to work in a team environment.

Personal Interaction

Frequent contact is made with all levels of College personnel, the general public, and outside organizations in relation to routine departmental services and duties and in providing appropriate assistance and information as requested.

Supervision Excercised

No supervision required.

Requirements

Bachelor’s degree and two to four years of responsible office experience or equivalent education and experience strongly preferred. Proficiency in computer word processing and spreadsheet required; experience with insurance claims processing preferred. Human Resources experience strongly preferred.

Revised: 5/14/2024