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Transfer Program Coordinator / Advisor

Official Job Description

Transfer Program Coordinator / Advisor

Supervised by: Student Support Services Project Director

Department: Student Support Services

Grade: I

Category: Full-time Professional Technical (Grant Funded)

Status: Exempt

Function of the Job

Provides advising and support services to assigned transfer-bound Student Support Services participants. Coordinates transfer resources, programming, and campus visits.

Duties and Responsibilities

  1. Serve as an information resource to TRIO students and TRIO program staff by maintaining knowledge of transfer articulation agreements and other transfer requirements and regulations.
  2. Create and maintain transfer advising resources; including website. Serve as a liaison between the host institution and sending institution. Provide appropriate training and information for TRIO staff and participants.
  3. Assist assigned participants in identifying and securing admission to potential transfer institutions.
  4. Assists assigned participants with filling out the FAFSA and maximizing participants' scholarships and grants for their chosen institution.
  5. Coordinate campus visits to area four-year institutions, accompany participants on trips, and serve as a liaison between participants and area four-year institutions.
  6. Develop and implement program workshops and seminars to enhance the graduation and transfer rates of participants.
  7. Provide individual and group advisement services including: academic advising, transfer planning, financial literacy education, academic skills and study strategies, career exploration, and personal support. Maintain records of student contacts.
  8. Monitor academic and graduation progress, provide needs assessments, and implement proactive intervention strategies.
  9. As assigned, plans and implements cultural and educational activities and educational opportunities for participants. This may include some evening and weekend hours in which limited travel may be necessary.
  10. Complete written reports as assigned and requested for reporting to the U.S. Department of Education and the College on a monthly, semester, and yearly basis.
  11. Track and report provided services and outcomes on weekly basis to supervisor.
  12. Collect, verify, and input accurate data into appropriate database systems on a daily basis.
  13. Participate in campus initiatives that support the program mission and goals, as well as create and conduct presentations to market the program to diverse populations within the College.
  14. Outreach to assigned TRIO students regarding academic concerns and assist students in obtaining support to meet these specific needs.
  15. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

Essential Functions

  1. Must understand and support the mission of the community college.
  2. Must be able to communicate effectively by phone and email on a daily basis.
  3. Must be able to work with Microsoft Office products.
  4. Must be able to work in a team environment.
  5. Must be able to provide verbal/visual presentations to faculty, staff, and students.
  6. Must be able to work flexible hours including some evenings and weekends.
  7. Must possess a valid driver's license and have ability to drive College 14 passenger van.

Personal Interaction

Frequent contact is made with all levels of College personnel, students, outside organizations in relation to routine departmental services and duties in providing appropriate assistance and information as requested.

Supervision Excercised

Functional supervision is exercised over designated work-study students.

Requirements

Bachelor’s degree in Education, Counseling, Student Personnel, or a related field with three years’ experience with academic, transfer, career, or personal counseling; or equivalent education and experience. Master’s degree preferred. Community college experience is preferred. Experience in implementation of learned professional development. Ability to implement new advising protocols and develop Individualized Education Plans to improve student outcomes. Experience in working with low-income and/or first-generation college students, and/or students with disabilities. Empathy towards the problems of under-represented groups. Preferred: background similar to that of the Student Support Services Program participants.

Revised: 3/15/2023

Tort Liability Statement:

Coordinates the College Risk Management Program in a capacity appropriate to this position. This includes, but is not limited to, monitoring conditions, events and circumstances present through daily College operations, and communicating observations to the appropriate supervisor or taking necessary actions to correct, prevent or limit safety problems. May serve as a member of a committee that supports the health, safety and/or legal rights of visitors, students and staff. Such committees may include the AA/EEO, Sexual Harassment, and Safety/Loss Control committees. (Risk Management Categories I, III, IV. See Tort file.)

This description is intended to indicate the kinds and levels of work difficulty that will be required of the position that will be given the title and shall not be construed as declaring what specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of the supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar kind or level of difficulty.

 

Employee Signature Supervisor Signature

 
Date Signed by Employee Date Signed by Supervisor