Accountant ( Budget and Accounts Receivable)

Accountant ( Budget and Accounts Receivable)

Supervised by: Vice President of Business Services (CFO)
Department: Business Services	Grade: J
Category: Full-time Professional Technical	Status: Exempt

Function of the Job

Perform a variety of highly responsible accounting activities involved in the development, preparation, analysis, and ongoing review of the budget, maintenance accounts receivable, and cashiering functions for the college.

Duties and Responsibilities

1. Performs primary preparation of budget analysis, including tasks such as development, preparation, analysis, and review of college budgets.
2. Prepares, reviews, and analyzes budget to actual reports for college departments and administrators.
3. Prepares supporting documents, schedules, and footnotes as needed in the preparation of the College’s annual budget and coordinates and provides data and information to the departments as requested.
4. Oversee and perform cashiering services.
5. Maintain and invoice student and non-student accounts receivable.
6. Perform confidential consultations with students (and their guardians, if appropriate) over account balances and payment plans.
7. Coordinate billing and student accounts receivable for dual credit program administered through participating school districts.
8. Coordinate weekly student refund activities.
9. Coordinate debt collection.
10. Coordinate disbursement of aid to students; post approval of financial aid.
11. Balance and deposit receipts; record to the general ledger.
12. Balance accounts receivable subledgers to the general ledger, daily.
13. Research and propose process and/or technology enhancements.
14. Assist and backup other business office personnel as required.
15. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

Essential Functions

1. Must understand and support the mission of the community college.
2. Must have strong skills in customer service.
3. Must be able to operate office equipment proficiently.
4. Must be able to work with Microsoft Office products.
5. Must be able to interpret rules, regulations, policies, and procedures.
6. Must be able to provide and understand verbal/visual communications with staff and students.
7. Must be able to work in a team environment.
8. Must apply appropriate discretion with confidential student or College information and/or Personally Identifiable Information (PII).
9. Must be able to work evenings as required.

Personal Interaction

Maintain regular contact with departments, divisions, and appropriate personnel to ensure that the business services division functions effectively.

Supervision Excercised

Functional supervision is exercised over designated cashier staff and/or work-study personnel.

Requirements

Bachelor’s degree in accounting, business administration, human resources, or other related field. At least two years accounting experience preferably in a college setting, and demonstrated interpersonal and public relations skills required. Knowledge of general accounting principles, experience with computerized accounting software, experience with Microsoft Excel, strong interpersonal skills, and ability to maintain confidentiality of student and personnel records is required. General working knowledge of GASB.

Revised: 5/16/2024