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Recording, Photographing and Televising Board and Committee Meetings, News Media

114.03

Recording, Photographing and Televising Board and Committee Meetings, News Media

  1. Recordings:
    1. Any person may record proceedings at meetings of the Board or committees open to the public. Such recordation may be by tape, film, videotape, or other means. Such recordation shall not be done in such manner as to distract, disrupt, or otherwise interfere with the operation of the meeting by the Board or the committee.
    2. The Board shall provide a central location for microphones. The location shall be such that microphones of good quality and recording equipment of good quality will be able to pick up the voices of the Board member speaking in customary and ordinary tones used at Board meetings and shall not be further than fifteen feet from any Board member. Unless the College shall provide a pooled microphone with leads, any person seeking to use the provided central location for microphones shall provide his or her own microphone and cable to connect such microphone to the recorder away from the Board table. Placement of any wires or cables shall be done in such manner as to minimize any safety hazard. Except for the central location, no recording microphones or other recording devices shall be allowed on the Board table except as may be provided by the College.
  2. Lights and Flash Bulbs: During the meetings of the Board or any committee, no flash bulbs or lights other than normal room lighting shall be used.
  3. Television Cameras: During any meeting of the Board or committee, television cameras shall not be placed where they impede the view of the Trustees by any persons in attendance. Television cameras shall not be closer to the meeting table than the table or other location provided for members of the news media.
  4. Location for News Media: A place, in reasonable proximity to the Board's meeting table, shall be provided for members of the news media. If reasonably possible, a table will be provided for the convenience of the members of the news media.

Revised: 12-20-1982
Cabinet Reviewed: 11-05-2024