Student Activities Coordinator

Student Activities Coordinator

Supervised by: Dean of Student Services
Department: Student Services	Grade: H
Category: Full-time Professional Technical	Status: Exempt

Function of the Job

Facilitate student activities by working primarily with the student activities committee of the SVCC Student Government Association. Identify needs and provide academic support and career awareness education for all students, families, and community members throughout the Sauk Valley Community College district.

Duties and Responsibilities

1. Prepare material for brochures and flyers; and distribute promotional information throughout the College.
2. Directly advise and provide leadership to the student activities committee and their executive boards in policy development, financial matters, programming, workshops, retreats, evaluations, and general administration. Administer the annual budget.
3. Provide oversight to all recognized student organizations and assist their advisors with the recognition process. This includes assisting students who wish to create new organizations as needed in order to provide comprehensive opportunities.
4. Review and process all event and performance contracts for student activities.
5. Prepare reports and conduct research as assigned by the supervisor.
6. Update and make copies of the student organization manual as needed.
7. Chaperon representatives from student activities to regional programming conference to expose them to the many opportunities for programming of events, speakers, and performers.
8. Plan and provide for activities and communications with potential students and parents.
9. Represent the College in activities related to recruitment, retention, and career exploration of all students.
10. Coordinate work with College-wide efforts of recruitment, retention, campus visit programs, and orientation classes.
11. Identify, offer support and leadership development opportunities to current and prospective SVCC students.
12. Develop in cooperation with the supervisor annual goals and objectives.
13. Prepare and submit to the supervisor an annual report summarizing accomplishments of the previous year.
14. Assist with creating, writing, and editing Spanish publications for Sauk Valley Community College.
15. Serve on campus committees as needed.
16. Build and maintain effective relationships with speakers/performers/agencies/vendors, other Student Activities Coordinators and community representatives for the purpose of coordinating events, and with students, Sauk employees, and community members to increase attendance to events and support student retention.
17. Refer students to other services including, but not limited to the admissions, financial assistance, academic advising/counseling, Adult Education, Foundation.
18. Perform responsible office functions including correspondence, answering the phone, completing the required paperwork and froms to the business office, and assisting with the Club Requisition Approvals
19. Schedule and reserve meeting rooms as needed for meetings.
20. Assist in the preparation, monitoring, and administration of the Student Activities and Student Government annual budgets.
21. Maintain and regularly update social media sites.
22. Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

Essential Functions

1. Must understand and support the mission of the community college.
2. Must be able to communicate fluently in English and Spanish, in person, over the telephone, and in written communications.
3. Must be able to provide and understand verbal/visual communications from supervisor and to subordinates.
4. Must be able to communicate effectively with school personnel, students, parents, and groups.
5. Must have the capability to travel to communities and educational systems served by the College on an as needed basis.
6. Must have the ability to work with Microsoft Office products.

Personal Interaction

Frequent contact is made with all levels of school and college personnel, students, and community members.

Supervision Excercised

Functional supervision exercised over designated mentors, volunteers, and work-study students.

Requirements

Associate's degree is required; bachelor's degree is preferred. Must be bi-lingual (Spanish/English) and have the ability to translate written material from English to Spanish. Knowledge of local school systems and social service agencies preferred. Positive local connections to the community preferred.

Revised: 8/12/2019; 2/28/2025